Sadly, most meetings are never as fruitful as they could be. After all, if you are a leader, you usually get to work with people that you like, which can be a distraction. If you are an especially comical bunch, the meeting could be a series of jokes, laughs, and digressions into topics that have nothing to do with the theme of the meeting. In the end, everyone’s time has been wasted. Effective leadership is about making meetings as useful as possible.
Preparation is key
Begin by having an agenda, and make sure you distribute it all of the people who will attend at least 48 hours before the meeting begins. On the day of the meeting, make sure the temperature in the meeting room is comfortable, and the room has been properly cleaned.
Make sure you start the meeting on time and end on time, which is one way to respect everyone’s time. During the meeting, provide a brief overview of the agenda, and then start with item one. Encourage everyone to contribute and to take notes. As the leader of the meeting, you’re responsible for the flow of the meeting, so take care not to spend too much time on one item. You can even establish a time limit for the discussion of each item. If distractions occur, seek to minimize them and then get the meeting back on track.
When it is time to end the meeting, ask if there are any final questions, and establish a time and date for the next meeting. That’s it, having a productive meeting that stays on topic and does not run over its time is not that hard; it just takes focus.
Concluding thoughts
Do a good job of effectively leading meetings, and you will see your organization’s productivity skyrocket. People will be excited to attend meetings as it will help them to become better employees and make their assignments and projects less cumbersome. Yes, wonderful things can happen when everyone is one the same page and marching to the beat of the same drum.
