What Is an Internal Transfer Resignation Letter?

When an employee decides to leave their current job to take up a different one within the same company or employer, they must submit an internal transfer resignation letter. This type of letter should provide details about the transfer, their new role, such as the title and the start date, and the name of the person who will be taking over the position.

Writing an internal transfer resignation letter can be a tricky task. Employees should approach it in the same way as they would any other resignation letter, while also making sure to include the correct information related to their transfer. To help make this process easier, we’ve provided tips and examples of an internal transfer resignation letter below.

Tips for Writing an Internal Transfer Resignation Letter

  • Be Professional: Like with any other resignation letter, it is important to remain professional throughout the process. As you are likely to be continuing your employment with the company, it is important to maintain a good relationship and leave on a positive note.
  • Include Details About Your New Role: Your internal transfer resignation letter should include details about your new role, such as the title and start date. You should also include the name of the person who will be taking over the role that you are leaving.
  • Provide Notice: It is important to provide your employer with sufficient notice of your intention to leave. Depending on the company, this could range from two weeks to one month.
  • Offer to Help: If possible, it is a good idea to offer to provide assistance in the transition period. This could include helping to train the person who is taking over the role, or providing any other assistance that may be necessary.
  • Say Thank You: Don’t forget to thank your employer for the opportunity they have given you.

Examples of Internal Transfer Resignation Letters

Below are a few examples of internal transfer resignation letters that you can use as a guideline:

Example 1

Dear [Name],

I am writing to inform you that I am resigning from my current role as [position] with [company] to accept a new position within the organization.

The new role I will be taking is [position], and I will start on [date]. [Name] will be taking over my current role as [position].

I would like to thank you for the opportunity to work for [company], and for the trust you have placed in me. I am excited for the new role and the possibilities it offers. I am also available to help with the transition in any way I can.

Sincerely,

[Your Name]

Example 2

Dear [Name],

I am writing to inform you of my intention to resign from my current role as [position] with [company] in order to take up a new role within the organization.

The new position I will be taking is [position], and I will start on [date]. [Name] will take over my current role as [position].

I would like to thank you for the opportunity to work for [company], and I would like to offer my assistance in the transition period.

Sincerely,

[Your Name]

Choose your Reaction!